Notary invoice software that chases payment for you
Send professional invoices in seconds. Two days after the net-30 due date, NotaryPilot emails a polished reminder you can forward straight to the client — no rewriting, no awkward phone calls.
Invoicing that fits how notaries actually work
You bill by the signing, not by the hour. Your line items are notarial acts, service fees, and travel — not "consulting hours." NotaryPilot ships with those defaults preloaded so a new invoice is one click, not a config screen.
- Sequential invoice numbers (INV-YYYY-XXXX) generated automatically.
- Preset line items for Notarial Acts, Service Fee, and Travel Fee — or add custom line items.
- Terms presets: Upon Receipt, Net 15, Net 30, or custom.
- Every invoice creates a matching job record you can reconcile against the check.
- Print or download invoices as PDF.
- Ready-to-forward reminders emailed to you two days after the net-30 due date, then every three days until it's paid.
Automatic overdue reminders, on your schedule
The first reminder goes out 32 days after the date of service. Follow-ups go out every three days until the invoice is marked paid. Reminders are drafted for your review and forwarded to the client from your inbox, so the payment relationship stays direct.