Notary invoice software that chases payment for you
Send professional invoices in seconds. When an invoice ages past 30 days, NotaryPilot emails a polished reminder you can forward straight to the client — no rewriting, no awkward phone calls.
Invoicing that fits how notaries actually work
You bill by the signing, not by the hour. Your line items are notarial acts, service fees, and travel — not "consulting hours." NotaryPilot ships with those defaults preloaded so a new invoice is one click, not a config screen.
- Sequential invoice numbers (INV-YYYY-XXXX) generated automatically.
- Preset line items for Notarial Acts, Service Fee, and Travel Fee — or add custom line items.
- Terms presets: Upon Receipt, Net 15, Net 30, or custom.
- Every invoice creates a matching job record you can reconcile against the check.
- Print or download invoices as PDF.
- Automatic overdue reminders once an invoice ages past 30 days, with follow-ups until it's paid.
Automatic overdue reminders, on your schedule
The first reminder fires the moment an invoice hits 30 days past the date of service. Follow-ups go out twice a week until the invoice is marked paid. Reminders are drafted for your review and forwarded to the client from your inbox, so the payment relationship stays direct.