A NotaryAssist alternative built for today's signing agent
NotaryPilot replaces the spreadsheet-plus-shoebox routine with one web app: signings, invoicing, expenses, mileage, and payment reconciliation in a single place.
Everything a solo NSA actually tracks
- One ledger for every signing, invoice, expense, mileage entry, and check payment.
- AI order reader that fills the new-job form from a Snapdocs, SigningOrder, or NotaryDash assignment.
- AI check reader that captures payer, check number, date, and amount from a PDF.
- Invoices with PDF export, print, and card or Zelle payment links.
- Automatic notary-act counts for state renewal and tax-ready Excel exports for your CPA.
- Financial Overview charts for revenue by client and by month.
NotaryAssist vs NotaryPilot at a glance
Compiled from each product's own public pages. NotaryAssist does not publish a price on its website, so check with them for current rates.
| Feature | NotaryAssist | NotaryPilot |
|---|---|---|
| Published price | Not listed publicly | $6.50/mo, 14-day free trial |
| Platform | Web app plus an iPhone app | Web app on phone, tablet, and desktop |
| Signing / job log | Yes | Yes, with signer address, phone, email, and appointment time |
| Email order intake | Forward confirmation emails | Forward order emails to your private address, AI-parsed with review |
| AI check reader | Not offered | Drop a check image; payer, number, date, and amount are matched to the invoice |
| Invoicing | Yes | Sequential numbering, PDF export, card and Zelle payment links |
| Overdue follow-up | Manual | Automatic branded reminders past 30 days |
| Mileage | Tracked in app | IRS-rate mileage plus Everlance and MileIQ imports |
| Data portability | Tax-ready reports | Excel, CSV, and JSON import and export |
Also comparing NotaryGadget? See NotaryGadget vs NotaryPilot.
Common questions
- What does NotaryPilot do that a spreadsheet doesn't?
- It reads signing orders and check PDFs for you, numbers and sends invoices, chases overdue payments automatically, counts notary acts, and produces tax-ready exports — without formulas or manual reconciliation.
- Does it work on my phone?
- Yes. NotaryPilot runs in the browser on phone, tablet, and desktop, so you can capture an order or a check right after a signing.
- What does it cost?
- $6.50 per month after a 14-day free trial, with no proration credit on cancellation and access through the end of the paid period.