The QuickBooks alternative for notaries
Full accounting software asks you to translate a notary business into generic bookkeeping terms. NotaryPilot already speaks signings, notarial acts, signing services, title companies, and check payments.
Accounting sized for a one-person notary business
- No chart of accounts to configure — the fields are signer, company, title company, fee, and payment.
- Notarial acts, service fees, and travel fees are built-in line items.
- IRS-rate mileage and business expense tracking with receipt-ready categories.
- Check PDFs are read automatically and matched to the invoice they pay.
- Excel export with a tax-prep summary tab, plus CSV and JSON.
- $6.50/month — a fraction of a small-business accounting subscription.
Common questions
- Do notaries need QuickBooks?
- Most solo signing agents need far less than a full general ledger. What they need is a record of each signing, an invoice, expense and mileage totals, a notary-act count, and clean year-end numbers — which is exactly what NotaryPilot produces.
- Can my accountant use the exports?
- Yes. NotaryPilot exports to Excel with a tax-prep summary, plus CSV and JSON, so your CPA gets totals by year, income by client, and notary-act counts without extra formulas.
- Does it track mileage deductions?
- Yes — mileage is tracked at the IRS standard rate alongside your other business expenses, and you can import mileage logs from another app.