NotaryGadget vs NotaryPilot
Two accounting tools for notary signing agents, compared on the things that actually cost you time: data entry, getting paid, and tax-time reporting. Figures below come from each product's own public pages — confirm current pricing before you buy.
Side-by-side comparison
| Feature | NotaryGadget | NotaryPilot |
|---|---|---|
| Published price | $11.95/mo (less billed annually) | $6.50/mo, no annual commitment |
| Free trial | First 15 signings free | 14 days, full access |
| Signing / job log | Yes | Yes, with signer address, phone, email, and appointment time |
| Invoicing | Yes | Sequential numbering, PDF export, card and Zelle payment links |
| Overdue follow-up | Manual | Automatic reminder emails past 30 days, branded with your logo |
| Expenses & IRS mileage | Yes | Yes, plus Everlance and MileIQ imports |
| AI order reader | No | Drop a Snapdocs/SigningOrder PDF or screenshot and the job fills itself |
| AI check reader | No | Drop a check image and payer, number, date, and amount are matched to the invoice |
| Email-to-job intake | No | Forward an order email to your private NotaryPilot address |
| Reporting | Tax-ready reports | Revenue by client and month, aging over 30 days, tax-ready exports |
| Data portability | Exports available | Excel, CSV, and JSON import and export |
Where each one fits
Choose NotaryGadget if you want a long-established bookkeeping app with a large user base and you are comfortable typing each signing in by hand.
Choose NotaryPilot if most of your assignments arrive as a PDF or email from Snapdocs, SigningOrder, or a title company, and you would rather drop that file in than retype it — and if chasing unpaid invoices is the part of the business you dread. It is built and used daily by a working Arizona signing agent.
- AI reads signing orders and check images into your ledger.
- Forward an order email and the job appears for review.
- Invoices carry your logo, business name, and a card or Zelle link.
- Reminders go out automatically once an invoice ages past 30 days.
- $6.50/month, 14-day free trial, cancel anytime.
See also: NotaryGadget alternative, NotaryAssist alternative, and QuickBooks alternative for notaries.
Common questions
- What is the difference between NotaryGadget and NotaryPilot?
- Both are accounting and job-tracking tools for notary signing agents. NotaryGadget is a long-established bookkeeping app for signings, invoices, expenses, and mileage. NotaryPilot covers the same ground and adds AI reading of signing orders and check PDFs, email-forwarded job intake, sequential invoicing with card and Zelle payment links, and automatic overdue reminders.
- Which is cheaper, NotaryGadget or NotaryPilot?
- NotaryGadget publishes $11.95 per month, with a lower rate when billed annually and a free start for your first 15 signings. NotaryPilot is $6.50 per month with a 14-day free trial and no annual commitment. Check each site for current pricing before you decide.
- Can I switch from NotaryGadget to NotaryPilot?
- Yes. Export your job records, contacts, and mileage to Excel or CSV and import them into NotaryPilot. You can export everything back out of NotaryPilot to Excel, CSV, or JSON at any time, so your records are never locked in.
- Does NotaryPilot track notarial acts for state renewal?
- Yes. NotaryPilot counts notarial acts per job and totals them for your state renewal paperwork, alongside tax-ready income, expense, and IRS-rate mileage reports.