Notary Assist vs NotaryPilot
Two tools for running a notary business, compared on what costs you time: entering jobs, getting paid, and tax-time records. Notary Assist details come from its own public pages; where we could not confirm a feature, the table says to check their site.
Side-by-side comparison
| Feature | Notary Assist | NotaryPilot |
|---|---|---|
| Published price | Not listed publicly | $6.50/mo, 14-day free trial with no credit card |
| Platform | Web app plus an iPhone app | Web app on phone, tablet, and desktop, plus an Android app that works offline |
| Signing / job log | Yes | Yes, with signer address, phone, email, and appointment time |
| Email order intake | Forward confirmation emails | Forward order emails to your private address, AI-parsed with review |
| Order screenshots and PDFs | See their site | Drop a Snapdocs or SigningOrder PDF or screenshot and the job fills itself |
| AI check reader | Not offered | Drop a check image; payer, number, date, and amount are matched to the invoice |
| Multi-job payment statements | See their site | One statement marks every matching job paid after you confirm |
| Invoicing | Yes | Sequential numbering, PDF export, card and Zelle payment links |
| Overdue follow-up | Manual | Automatic branded reminders from day 32 |
| Card processing fees | See their site | Square fees saved automatically as a deductible expense |
| Mileage | Tracked in app | Automatic round-trip miles at the IRS rate, plus Everlance and MileIQ imports |
| Receipts | See their site | Attach receipt photos to expenses, automatically shrunk |
| Language | See their site | English and Spanish |
| Data portability | Tax-ready reports | Excel, CSV, and JSON import and export |
New in NotaryPilot
Payment statement matching
Drop a payment statement that covers several jobs and NotaryPilot matches each line to its invoice, then marks the jobs paid after you confirm.
Automatic card fee tracking
When a client pays by card through your own Square account, the full invoice counts as income and Square's fee is saved as a deductible expense.
Receipt photos
Snap a picture of a receipt or attach a file to any expense. Photos are shrunk automatically so they stay printable without filling your phone.
Monthly folders and charts
Expenses and mileage are grouped into monthly folders with totals, and Financial Overview charts your monthly spending and miles driven.
Automatic round-trip mileage
Each new job calculates round-trip miles from your office to the signing and logs them at the current IRS rate.
English and Spanish
Switch the whole app between English and Spanish, and send invoices and notices in your clients' language.
Free trial with no card
Try everything for 14 days without entering a credit card.
Common questions
- What is the difference between Notary Assist and NotaryPilot?
- Both help notary signing agents track signings, invoices, and mileage. NotaryPilot adds AI reading of signing orders, checks, and payment statements, automatic overdue reminders, card and Zelle payment links, automatic Square fee tracking, and English and Spanish.
- How much does NotaryPilot cost compared to Notary Assist?
- NotaryPilot is $6.50 per month after a 14-day free trial that needs no credit card. Notary Assist does not list a price on its website, so check with them for current rates.
- Can I move my records to NotaryPilot?
- Yes. Export your jobs, contacts, and mileage to Excel or CSV and import them into NotaryPilot. You can export everything back out at any time.
See also: Notary Assist alternative, NotaryGadget vs NotaryPilot, and start your free trial.